Meeting Agenda

Notice of Public Meeting

Presidio School Inc. Board of Directors

Pursuant to A.R.S. 38-431.02, notice is hereby given to the members of the Presidio School Board of Directors and to the general public that a meeting, open to the public, will be held as specified below.

DATED AND POSTED 8TH DAY OF SEPTEMBER, 2021

Board of Presidio School, Inc. 

By Terry S Garza, Terry S. Garza

Secretary, Board of Directors of Presidio School

 

AGENDA Presidio School Board of Directors Meeting 1695 East Ft. Lowell  Dreamcatcher Library Tucson, Arizona 85719 Tuesday, September 9, 2021 5:00 PM

 

• Call to order Mr. Carrillo
• Public Comment Mr. Carrillo

Action Items:

• Consideration to Approve the August 13, 2021 Board Meeting Minutes Ms. Garza
• Consideration to Approve the Presidio School July, 2021 Expenditures Ms. Garza
• Consideration to Approve the amended Student Handbook per ASBCS requirements Ms. Montierth Puls
• Consideration to Approve the EL Program of Instruction Ms. Montierth Puls

Ms. Julie Cahoon

• Consideration to Amend the Single Site Hybrid Learning Plan to align with new Ms. Montierth Puls

Pima County Health & US CDC guidelines

• Consideration to Approve filing an application to be able to administer the 

Arizona Department of Education State Seal of Arts Proficiency Ms. Garza 

• Consideration to Approve holding the October Board Meeting on the 5th of the month Ms. Garza

Discussion Items:

• SY 2020-2021 Food Service Procurement Review Ms. Garza

Principal’s Report: Ms. Montierth Puls

Meeting Minutes

Presidio School Board of Directors Meeting Minutes 1695 E. Ft. Lowell Tucson, Arizona Date:   September 9, 2021

 

Called To Order:  5:05 PM Adjourned:    6:21 PM

Attendance by Members of the Board:  P= Present, A=Absent, R=Remote Attendance

  P   Peggy Barnett, Treasurer

  A   Martin Carrillo, President

  P   Thomas Drexel, Vice President

  P   Terry Garza, Secretary

  A   Pat Johnston, Member

  P   Jessica Montierth Puls, Member

Public Comment: No public comment

 

Motions:

1. To approve the August 13, 2021 Minutes as presented.

Moved by:     Jessica Montierth Puls Seconded by:     Terry Garza   Outcome: Passed Unanimously

1. To approve the July 2021 Expenditures for Presidio School as presented.

Moved by:       Peggy Barnett Seconded by:    Jessica Montierth Puls    Outcome: Passed Unanimously

1. To approve the amended Student Handbook per ASBCS requirements.

Moved by:     Peggy Barnett Seconded by:     Jessica Montierth Puls  Outcome: Passed Unanimously

1. To approve the EL Program of Instruction as presented.

Moved by:     Terry Garza Seconded by:    Jessica Montierth Puls  Outcome: Passed Unanimously

1. To amend the Presidio Single School Hybrid Model for FY 2021/2022 to include, “Presidio will follow the most recent recommendations of the Center for Disease Control, Arizona Department of Health, and Pima County Health Department regarding social distancing and mitigation precautions to the best of our ability while staying in compliance with Arizona Statutes.”

Moved by:     Peggy Barnett Seconded by:     Terry Garza   Outcome: Passed Unanimously

1. To approve filing an application to be able to administer the Arizona Department of Education State Seal of Arts Proficiency and to have Ms. Montierth Puls and Ms. Terry Garza develop needed policies and procedures and to determine personnel needs and duties to ensure full implementation of the Presidio School Arts Proficiency Program.

Moved by:     Peggy Barnett Seconded by:     Terry Garza   Outcome: Passed Unanimously

1. To hold the October 2021 Presidio School Board of Directors Meeting on October 5, 2021 at 5:00 PM

Moved by:     Terry Garza Seconded by:     Jessica Montierth Puls  Outcome: Passed Unanimously

Discussion Items:

Ms. Garza presented the 2020-2021 Food Service Procurement Review which was competed on September 8, 2021. The AZ Department of Education Health & Nutrition Services Division congratulated Presidio School for there being no findings in their review.  However,  a Technical Assistance was provided regarding  “Small Purchase” procedures which stated, “When obtaining quotes, specifications must be provided to the vendor to ensure that price quotes from multiple vendors are in response to the exact same items or services.  Specifications must be documented and retained to detail the significant history of the procurement.”  Ms. Garza added that Ms. Chapman, Business Manager, was instrumental in ensuring that Presidio School did not have any findings.  When conducting an internal audit of the documents provided to the Department of Education by another employee she discovered that incorrect data and an outdated Procurement Policy had been provided.  She immediately contacted the reviewer and received permission to resubmit documentation.  She was given a day extension to provided revised information and worked an extended day to make sure to meet every requirement to their satisfaction.

Prepared by: Terry S. Garza ,Terry S. Garza

September 9, 2021 Board Meeting

Principal’s Report

 

1. A-F Letter Grade

Letter grades are on hold for the time being, due to a decision by the Governor.  Thus far, there is no word as to if/when letter grades will be reinstated.  The State is obtaining baseline data to determine current student abilities.  This may or may not be a factor when reviewing letter grade reinstatement

1. ASBCS 5 Year Audit

The Board has already had lengthy discussions about the ASBCS audit.  The purpose of this discussion is less about the findings and more about how Presidio is putting procedures in place to increase transparency in communication.

1. Transparency in Communication
   1. Presidio organized the Public Drive (where all electronic files are stored) to make it easier for documents to be accesses and the Directors of Curriculum and Instruction have created spreadsheets to monitor expectations.
   2. Presidio’s Business Office revised the Procurement Policy and is working to create job descriptions/expectations for vendors/projects, with accompanying rubrics, in order to more effectively communicate Presidio’s needs and evaluate bids provided by vendors.
   3. Presidio’s IT department is working on general email addresses to provide to external parties (e.g. vendors, stakeholders) in order to ensure that more than one person at Presidio receives the information.
   4. Examples:
      1. [email protected]
         1. Purpose: Invoices, billing, anything that will get paid 
            1. Denice
            2. Kim
      2. [email protected]
         1. Purpose: Written bids (does not include sealed bids)
            1. Denice
            2. Joe
            3. Genesis
            4. Tom
      3. [email protected]
         1. Purpose: at home (school) tech issues, chromebook issues, canvas issues, tyler issues
            1. Phil
            2. Erin
            3. Shelley (Could help with Tyler)
      4. [email protected]
         1. Purpose: Parents reporting absences/tardies/early departures
            1. Katie
            2. Carmen
            3. Bob
      5. [email protected]
         1. Purpose: Enrollment, registration questions
            1. Katie
            2. Jess M
            3. Jess E
            4. Shelley