Meeting Agenda

Notice of Public Meeting

Presidio School Inc. Board of Directors

Pursuant to A.R.S. 38-431.02, notice is hereby given to the members of the Presidio School Board of Directors and to the general public that a meeting, open to the public, will be held as specified below.

DATED AND POSTED 6TH   DAY OF MAY 2024

Board of Presidio School, Inc. 

By Terry S. Garza, Terry S. Garza

Secretary, Board of Directors of Presidio School

 

AGENDA Presidio School Board of Directors Meeting 1695 East Ft. Lowell  Dreamcatcher Library Tucson, Arizona 85719 Tuesday, May 7, 2024 5:00 PM

• Call to order Mr. Carrillo
• Public Comment Mr. Carrillo

Action Items:

• Consideration to Approve the March 5, 2024 Board Minutes Ms. Garza
• Consideration to Approve the February 2024 Presidio School Expenditures Ms. Garza
• Consideration to Approve the March 2024 Presidio School Expenditures Ms. Garza
• Consideration to Approve the Catering RFP Ms. Montierth
• Consideration to Approve the Cleaning RFP Ms. Montierth
• Consideration to Approve the Landscaping RFP Ms. Montierth
• Consideration to Add Edgenuity Credit Recovery to Presidio Adopted Curriculum Ms. Montierth
• Consideration to Approve the Presidio School 2023 990 Tax Return Ms. Garza
• Consideration to Approve adding Denice Chapman to the Presidio School Board Ms. Garza
• Consideration to Add Denice Chapman as a signatory of the Presidio Bank Accounts Ms. Garza
• Consideration to Approve the Project Balance Reserve Account Ms. Garza
• Consideration to Approve the Facilities Reserve Account Ms. Garza
• Consideration to Approve the Revised Presidio School Organizational Chart Ms. Montierth

Discussion Items:

• Status of Water Filters
• Status of 800 Roof

Principal’s Report:

Meeting Minutes

Presidio School Board of Directors  Meeting Minutes 1695 E. Ft. Lowell Tucson, Arizona Date:   May 7, 2024

 

Called To Order:  5:08 PM Adjourned:  6:35 PM PM

Attendance by Members of the Board:  P= Present, A=Absent, R=Remote Attendance

  P   Peggy Barnett, Treasurer

  R   Martin Carrillo, President

  R   Thomas Drexel, Vice President

  P    Terry Garza, Secretary

  P    Jessica Montierth, Member

Public Comment: No public comment

Motions:

1. To approve the March 5, 2024 Minutes as presented.

Moved by:   Peggy Barnett Seconded by:    Terry Garza Outcome: Passed Unanimously

1. To approve the February 2024 Expenditures as presented.

Moved by:   Peggy Barnett Seconded by:    Terry Garza Outcome: Passed Unanimously

1. To approve the March 2024 Expenditures as presented.

Moved by:   Peggy Barnett Seconded by:    Jessica Montierth Outcome: Passed Unanimously

1. To approve the SFG Bid for Catering Services for the 24/25 FY.

Moved by:   Terry Garza Seconded by:    Peggy Barnett Outcome: Passed Unanimously

1. To approve the Desert Clean Bid for Cleaning Services for the 24/25 FY.

Moved by:   Terry Garza Seconded by:    Peggy Barnett Outcome: Passed Unanimously

1. To approve the Tucson Landscape and Design Bid for Landscaping Services for the 24/25 FY.

Moved by:   Peggy Barnett Seconded by:    Terry Garza Outcome: Passed Unanimously

1. To approve adding Edgenuity Credit Recovery to Presidio’s Adopted Curriculum

Moved by:    Terry Garza  Seconded by:     Tom Drexel     Outcome: Passed Unanimously

1. To approve the Presidio School 2023 990 Tax Return as presented.

Moved by:   Peggy Barnett Seconded by:    Jessica Montierth Outcome: Passed Unanimously

Aye Votes: Peggy Barnett, Martin Carrillo, Tom Drexel, Terry Garza, and Jessica Montierth

Nay Votes: None Abstentions: None

1. To add Denice Chapman to the Presidio School Board of Directors.

Moved by:    Peggy Barnett Seconded by:     Tom Drexel     Outcome: Passed Unanimously

Aye Votes: Peggy Barnett, Martin Carrillo, Tom Drexel, Terry Garza, and Jessica Montierth

Nay Votes: None Abstentions: None

1. To add Denice Chapman as a signatory on the Presidio School Bank Accounts with the ability to be the 2nd signature only in cases where she is not the approver of the associated Purchase Order Request and not for any payroll checks that must be paper checks due to a lack of a Direct Deposit Authorization.

Moved by:   Jessica Montierth Seconded by:    Peggy Barnett Outcome: Passed Unanimously

Aye Votes: Peggy Barnett, Martin Carrillo, Tom Drexel, Terry Garza, and Jessica Montierth

Nay Votes: None Abstentions: None

1. To approve the Presidio School Project Balance Reserve Account Policy, and Procedure as presented by Terry Garza and with an opening deposit in the amount of $850,000 for the 23/24 and 24/25 Fiscal years.

Moved by:   Jessica Montierth Seconded by:    Terry Garza Outcome: Passed Unanimously

1. To approve the creation of a Facilities Reserve Account for the purpose of completing large scale facilities projects that will cost $10,000 or more.  The opening deposit of the Facilities Reserve Account will be $90,000 and the funds will be placed in a high interest savings account that has been determined by the Superintendent and the Business Manager to be reputable and stable.  The account will be at a different high interest savings account than the Presidio School Project Balance Reserve Account for additional security.  The interest earned in this account will remain in the account to continually increase the available balance.  When the Board Approves a withdrawal to cover a facilities project, the Board will also determine a reimbursement plan to bring the funds back to the $90,000 level.  The duration of the reimbursement will be part of the facilities plan and dependent upon the total amount used for the project completion. 

Moved by:    Tom Drexel Seconded by:     Peggy Barnett     Outcome: Passed Unanimously

1. To approve the Revised Presidio School Organizational Chart as developed by the Superintendent, Principal and Business Manager.

Moved by:   Terry Garza Seconded by:    Peggy Barnett Outcome: Passed Unanimously

Prepared by: Terry S. Garza ,  Terry S. Garza

 

Discussion Items

 

• Status of Presidio water heaters
  • Presidio has a total of 5 water heaters.  The 1615 Teachers Lounge water heater is old and outdated (manufactured in 1991) and is not up to code.  The 1695 Gym water heater is corroded, out of code, and is leaking from the expansion tank; it needs to be replaced as soon as possible to avoid further damage.  Estimates for both water heaters to move to tankless were obtained and the total estimated cost ranges from $11,500-12,500; whereas, the total estimated cost of replacing the water heaters with tank heaters ranges from $5,500-$8,000.  In order to increase storage capacity and bring both water heaters up to code, it is recommended that Presidio go with tankless water heaters.
• Status of 800 building roof
  • The roof on the 800 building has had quite a few leaks that have been patched and/or repaired; however, the patch and repair is proving less and less effective.  During a walk through with Presidio’s Business and Facilities Managers, it was determined that the roof is in need of replacement due to the frequent leaks.  Concerns were brought up about possible water damage in the roof and walls as a result of the leaks that were only patched and repaired.  Presidio’s Facilities Manager was tasked with gathering estimates for a roof replacement.  The estimated cost for a replacement is $6,000-10,000.

 

Principal’s Report

• Upcoming Events
  • Honors Night
    • Invitations are going out to families on Wednesday, May 8, 2024
    • K-5 Honors Ceremony

• Wednesday, May 15, 2024
• 5:30 p.m. – 6:15 p.m.
• Presidio School Courtyard
• Limit of 2 guests per student

• 6-12 Honors Night Ceremony
  • Wednesday, May 15, 2024
  • 6:30-7:00 p.m.
  • Presidio School 
  • Limit of 4 guests per student
• Light refreshments will be served in the Character Mall immediately following the ceremony.

• Graduation/Promotion Ceremonies
  • Wednesday, May 22, 2024
  • Scottish Rite Cathedral
    • Kindergarten Ceremonies – 9:00 AM and 11:00 AM
    • 8th Grade Promotion – 3:00 PM
    • High School Graduation – 6:00 PM

• Teacher Appreciation Week
  • Presidio’s high school CCCR class has graciously taken on responsibility for the Teacher Appreciation festivities this week, including the following:
    • Monday – (with the help of high school Art) teachers were individually recognized for their hard work and dedication through posters
    • Tuesday – Eegees, subs, chips, and assorted beverages were provided for lunch
    • Wednesday – chicken wings, salad, and assorted beverages
    • Thursday – pizza and assorted beverages
    • Friday – continental breakfast and assorted breakfast beverages
• Tucson Dragon Classic Karate Tournament Follow-up
  • Presidio’s Martial Arts students were invited to their first (hopefully of many) Karate Tournament on May 5, 2024.  Presidio had 30 participants who competed in the following categories:
    • Fastest punch
    • Strongest punch
    • Fastest kick
    • Strongest kick
    • Kata/form (blue belt rank and higher)
    • Flag sparing (green belt rank and lower)/sparing (blue belt rank and higher)
• State-Mandated Assessment Follow-up
  • State assessment scores are rolling in and Presidio is thrilled to announce that our junior class scored remarkably well on the ACT!  The Progress toward the ACT National Career Readiness Certificate (NCRC) indicator listed on each student’s ACT provides students with information about their level of career readiness based on their ACT Composite score.  
    • < 13 are unlikely to obtain an ACT NCRC
    • 13-16 are most likely to obtain a Bronze NCRC
    • 17-21 are most likely to obtain a Silver NCRC
    • 22-26 are most likely to obtain a Gold NCRC
    • 27-36 are most likely to obtain a Platinum NCRC

14 Presidio juniors took the ACT.  So far, Presidio has received 12 reports back.  The 

average composite score for Presidio’s students is 22 and the NCRC breakdown is as 

follows:

• Bronze – 3
• Silver – 2
• Gold – 4
• Platinum – 3

 

Prepared by: Jessica Montierth ,  Jessica Montierth