Meeting Agenda

Notice of Public Meeting

Presidio School Inc. Board of Directors

Pursuant to A.R.S. 38-431.02, notice is hereby given to the members of the Presidio School Board of Directors and to the general public that a meeting, open to the public, will be held as specified below.

DATED AND POSTED 9TH  DAY OF MAY 2022

Board of Presidio School, Inc. 

By Terry S. Garza, Terry S. Garza

Secretary, Board of Directors of Presidio School

AGENDA Presidio School Board of Directors Meeting 1695 East Ft. Lowell  Dreamcatcher Library Tucson, Arizona 85719 Tuesday, May 10, 2022 5:00 PM

 

• Call to order Mr. Carrillo
• Public Comment Mr. Carrillo

Action Items:

• Consideration to Approve the April 5, 2022  Board Minutes Ms. Garza
• Consideration to Approve the March 2022 Expenditures Ms. Garza
• Consideration to Approve the 2022/2023 Catering RFP for distribution Ms. Garza
• Consideration to Approve the Revised 2021/2022 Budget Ms. Garza
• Consideration to Approve Revised Presidio School Organization Chart Ms. Montierth
• Review of the school model for 22/23 school year Ms. Montierth
  • Single School – Hybrid model composed of remote and in-person sections for designated courses.
  • Two Schools
    • OI school as described in OI Amendment
    • In person as described in current Charter

Discussion Items:

• ESSER Programmatic Review and Monitoring Ms. Garza
• Process for Approval of RFPs for distribution Ms. Garza 

 

Principal’s Report

Meeting Minutes

Presidio School Board of Directors Meeting Minutes 1695 E. Ft. Lowell Tucson, Arizona Date:   May 10, 2022

 

Called To Order:  5:08 PM Adjourned:    6:38 PM

Attendance by Members of the Board:  P= Present, A=Absent, R=Remote Attendance

  P   Peggy Barnett, Treasurer

  P   Martin Carrillo, President

  R   Thomas Drexel, Vice President

  P   Terry Garza, Secretary

  P   Pat Johnston, Member

  P   Jessica Montierth, Member

Public Comment: No public comment

Motions:

1. To approve the April 5, 2022 Minutes with correction to spelling of Peggy Barnett’s name on motion to accept.

Moved by:   Pat Johnston Seconded by:    Peggy Barnett   Outcome: Passed Unanimously

1. To approve the March, 2022 Expenditures for Presidio School as presented.

Moved by:   Peggy Barnett Seconded by:    Pat Johnston Outcome: Passed Unanimously

1. To approve the Presidio School 2022-2023 Catering RFP with a change to move the Award Notification Date to June 15, 2022.

Moved by:     Peggy Garnett Seconded by:    Pat Johnston     Outcome: Passed Unanimously

1. To approve the Presidio School Revised 2021/2022 Budget as presented.

Moved by:     Terry Garza Seconded by:    Peggy Barnett    Outcome: Passed Unanimously

1. To approve the Revised Presidio School Organizational Chart as presented.

Moved by:     Pat Johnston Seconded by:    Peggy Barnett    Outcome: Passed Unanimously

1. To rescind the approval to move forward with the AOI School in the 2022/2023 school year and to only offer the Single Site Hybrid Model.  The decision was made due to clarification received from ADE about the flexibility offered through HBS2862 making the hybrid model the best option.

Moved by:    Terry Garza Seconded by:    Pat Johnston   Outcome: Passed Unanimously

 

Discussion Items:

• ESSER Programmatic Review and Monitoring
  • Presidio has been randomly selected for a programmatic review of our ESSER Grants.  The meeting has been scheduled for September 29, 2022.  The reviewers want to meet with the team, process of determining how to expend ESSER funds, lasting changes we anticipate, partnerships we have developed, barriers that we have encountered, successes, and evidence that the money has been expended expectedly.  The reviewers are particularly concerned about the funds going to groups that are disproportionately served. 
• Process for Approval of RFPs for distribution
  • Presidio needs to put a process in place to address the RFP process.  Smaller RFPs do not necessarily need to go before the Board, but larger projects/funding amounts should go before the Board for approval.  RFPs exceeding expenditures in excess of $100,000 and/or multiple RFPs that exceed $100,000 in total must go before the Board for approval. 

 

Prepared by: Terry S. Garza, Terry S. Garza

 

Principal’s Report

• Teacher Appreciation Week 
  • The Presidio Administration successfully appreciated educators last week with token of Presidio’s appreciation for our educators and the response from educators was positive.   

• Shelter In Place Procedures 
  • With the recent increase in shelter-in-place situations this year, the Presidio Administration has addressed and modified after each shelter-in-place situation, which has occurred frequently this year as a result of medical emergencies.  All information about the procedures has been detailed in the Presidio Peeps newsletter and was shared to families in the April Newsletter.  Additionally, EF and PP provide live updates when a shelter-in-place is put in place.

• School-wide Survey
  • In an effort to gather data and determine efficacy of the Integrated Action Plan, SY23 Single Site Hybrid Learning Model, etc, JM suggested that Presidio send out a quarterly survey containing 5 questions per area.  Areas include:
    • Facilities
    • NSLP
    • Academics/Well Rounded Education

• Including questions pertaining to the ESEA grant goals

• Social/Emotional Learning
• Leadership
• Community Engagement
• Technology

Data will be reviewed during PDs, Leadership Meetings, Site Council meetings and used to develop/create the following year’s Integrated Action Plans.  Presidio Leadership suggested that we offer incentives for people to complete the survey; including, but not limited to 1 free uniform shirt/year for students in grades K-8, gift cards/certificates.

• Funding Sources for Field Study Opportunities and/or Transportation
  • Funding for transportation has become increasingly difficult with the price of fuel and inflation.  As part of the Presidio Professional Development Plan, teachers will be asked to join committees to address site issues like this and work on solutions (e.g. soliciting tax credit monies).
• Insurance Requirements and Presidio’s Employee Policies and Procedures

• General Liability Insurance requirements have increased and require specific language (specifically regarding molestation and abuse policies) in order for companies to provide insurance.  As a result, Presidio’s Employee Policies and Procedures have been reviewed and a draft addressing the requirements has been sent to the insurance company for feedback.  Once Presidio is sure the Policies meet the insurance requirements, it will be brought before the Board for approval and adoption.
• Cyber Insurance – While Presidio is in compliance with the cyber insurance requirements regarding safety, we’re looking into a more secure process due to recent cyber-attacks.  All information received will be brought before the Board for review and approval prior to implementation.

ADHS Lead Drinking Water Testing

• The “Reducing Lead in Drinking Water in Arizona Public Charter Schools” program, sponsored by the Arizona Department of Health Services has contracted Dominion Environmental to conduct lead drinking water sampling and to provide education about lead exposure and the importance of testing in all public charter schools. The program is a free voluntary service provided by ADHS to assist public charter schools in ensuring safe drinking water for their students and staff.  Presidio confirmed our desire to participate and is awaiting information regarding the next steps. 

Graduation/Promotion/Retention updates

• Caps/gowns/invitations
  • All kinder and senior students have received their caps/gowns and kinder pictures have been taken so their graduation photo can be included on their certificate.  Seniors have received their nnouncements/invitations.  Kinder, 8th grade, and staff members will receive their tickets by the end of the week; however, information about limited seating, location, time, etc.for the ceremonies has already been shared with all families.  
• Academic Plan/Retention meetings
  • Academic Plan and retention meetings are underway.  As of 05.10.2022, almost all retention meetings have been had and those students who are “on the bubble” have until Friday, May 13, 2022 to turn in work,

Schedule Trainings for PowerSchool

• Train the Trainer training for Gradebooks, the scheduler, and registrar will occur during the summer in preparation for trainers to train new/returning staff in July.  Phil is working with designated trainers to put together a schedule.

Summative Evaluations

• JM has completed almost all formal observations and she, SM and JE are meeting off site on Friday, May 20, 2022 to complete Summative Evaluations.  Faculty have been asked to complete a self-assessment using the Summative Evaluation tool, which will be included in the information used to complete summative evaluations on May 20, 2022.

SY23 Planning

• Presidio’s SY23 Professional Development Plan will include increased opportunities for staff to take leadership roles.  Each PLC will present on a topic of their choosing, using a different instructional delivery methodology with the hope that it will increase engagement and opportunities for leadership.  Presidio will also ensure that basic computer training, PowerSchool, and all state-mandated training requirements are met.  SM, JE, and JM will finalize the SY23 Professional Development Plan outline on May 20, 2022.
• Layered Mitigation
  • Presidio will review the CDC and PCHD guidelines for layered mitigation, but will likely remove the Plexiglas barriers from the K-2 classrooms and lunch tables in the Character Mall.  Presidio will continue to utilize the disinfectant sprays, install the touchless water bottle refilling stations, conduct HVAC maintenance three times per year, and work with the cleaning crew to ensure deep cleaning occurs.