Meeting Agenda

Notice of Public Meeting

Presidio School Inc. Board of Directors

Pursuant to A.R.S. 38-431.02, notice is hereby given to the members of the Presidio School Board of Directors and to the general public that a meeting, open to the public, will be held as specified below.

DATED AND POSTED 10TH   DAY OF JUNE 2024

Board of Presidio School, Inc. 

By Terry S. Garza, Terry S. Garza

Secretary, Board of Directors of Presidio School

AGENDA Presidio School Board of Directors Meeting 1695 East Ft. Lowell  Dreamcatcher Library Tucson, Arizona 85719 Tuesday, June 11, 2024 5:00 PM

 

• Call to order Mr. Carrillo
• Public Comment Mr. Carrillo

Action Items:

• Consideration to Approve the May 7, 2024 Board Minutes Ms. Garza
• Consideration to Approve the April 2024 Expenditures Ms. Garza
• Consideration to Approve the Lumos Learning AASA Prep Curriculum Ms. Montierth
• Consideration to Approve All Employees Receive a Minimum of a 2.5% Ms. Garza

Cost of Living Increase

• Consideration to Go to Executive Session to Discuss Proposed 2024/2025

Salaries and Wages in Accordance with A.R.S. §38-431.03 D Mr. Carrillo

• Reconvene from Executive Session Mr. Carrillo

• Consideration to Approve the Proposed Teacher Salaries for FY 2024-2025. Ms. Montierth

 

• Consideration to Approve the Proposed Hourly Wage Rates for FY 2024-20254. Ms. Montierth
• Consideration to Approve the Proposed Salaries for the Leadership Team with the exception Ms. Montierth

of Terry Garza, Superintendent; Jessica Montierth, Principal; Denice Chapman, Director of 

Finance & Human Resources; and Erin Foudy, Social Media & Marketing Manager.

• To Approve the Proposed Wage for Terry Garza, Superintendent. Ms. Montierth
• To Approve the Proposed Salary for Jessica Montierth, Director of Education & Student Ms. Garza

Support Services, Principal, and ESS.

• To Approve the Proposed Salary for Denice Chapman, Director of Finance & Ms. Garza

Human Resources.

• To Approve the Proposed Salary for Erin Foudy, Social Media and Marketing Manager. Ms. Chapman

• Consideration to Approve the 2024/2025 Proposed Presidio School Budget. Ms. Garza

 

Discussion Items:

• Finance Reports – April Balance Sheet Previous Year Comparison, Ms. Garza

Net Worth Chart, Income & Expense Chart

• Grade level caps for high school and high school growth Ms. Garza
• Roofing Bid Ms. Chapman
• Water Heater Bid Ms. Chapman
• Mission Statement & Program of Instruction Ms. Montierth

 

Principal’s Report:

 

Meeting Minutes

Presidio School Board of Directors  Meeting Minutes 1695 E. Ft. Lowell Tucson, Arizona Date:   June 11, 2024

 

Called To Order:  5:05 PM Adjourned:  7:08 PM

Attendance by Members of the Board:  P= Present, A=Absent, R=Remote Attendance

  P   Peggy Barnett, Treasurer

  P   Martin Carrillo, President

  P   Denice Chapman, Member

  R  Thomas Drexel, Vice President

  P  Terry Garza, Secretary

  P   Jessica Montierth, Member

Public Comment: No public comment

Motions:

1. To approve the May 7,23024 Minutes as presented.

Moved by:   Jessica Montiertgh Seconded by:    Tom Drexel Outcome: Passed Unanimously

1. To approve the April 2024 Expenditures.

Moved by:   Terry Garza Seconded by:    Peggy Barnett Outcome: Passed Unanimously

1. To approve the Lumos Learning AASA Prep Curriculum

Moved by:    Terry Garza Seconded by:    Peggy Barnett Outcome: Passed Unanimously 

1. Consideration to approve all Presidio School employees and 3rd party contracted employees receive a 2.5% Cost of Living Increase

Moved by:    Terry Garza Seconded by:    Peggy Barnett Outcome: Passed Unanimously 

1. Consideration to go into Executive Session to discuss Proposed 2024-2025 Salaries and Wages in accordance with ARS 38-431.03D at 12:20 PM.

Moved by:   Terry Garza Seconded by:    Jessica Montierth Outcome: Passed Unanimously

1. To reconvene from Executive Session at 5:16 PM.

Moved by:      Peggy Barnett Seconded by:     Jessica Montierth    Outcome: Passed Unanimously

1. To approve the proposed Teacher Salaries for 2024-2025 as presented.

Moved by:   Terry Garza Seconded by:    Peggy Barnett Outcome: Passed Unanimously

1. To approve proposed hourly wage rates for 2024-2025 as presented. 

Moved by:   Jessica Montierth Seconded by:    Peggy Barnett Outcome: Passed Unanimously

1. To approve the Salaries for the Leadership Team and Student Support and Operations personnel with the exception of Terry Garza, Superintendent; Jessica Montierth, Principal; Denice Chapman, Director of Finance and HR; and Erin Foudy, Social Media & Marketing Manager as presented.

Moved by:      Terry Garza Seconded by:     Peggy Barnett    Outcome: Passed Unanimously

 

1. To approve the proposed wage for Terry Garza, Superintendent, as presented.

Moved by:      Peggy Barnett Seconded by:     Denice Chapman     Outcome: Passed

Aye Votes: Peggy Barnett, Martin Carrillo, Denice Chapman, Thomas Drexel, Jessica Montierth

Nay Votes: None

Abstentions: Terry Garza

1. To approve the proposed salary for Jessica Montierth, Principal as presented.

Moved by:      Terry Garza Seconded by:     Tom Drexel     Outcome: Passed

Aye Votes: Peggy Barnett, Martin Carrillo, Denice Chapman, Thomas Drexel, Terry Garza, 

Nay Votes: None

Abstentions: Jessica Montierth

 

1. To approve the proposed salary for Denice Chapman, Director of Finance and Human Resources as presented.

Moved by:      Terry Garza Seconded by:     Jessica Montierth    Outcome: Passed

Aye Votes: Peggy Barnett, Martin Carrillo, Thomas Drexel, Terry Garza, Jessica Montierth

Nay Votes: None

Abstentions: Denice Chapman

 

1. To approve the proposed salary for Erin Foudy, Social Media & Student Information Manager, as presented.

Moved by:      Tom Drexel Seconded by:     Peggy Barnett     Outcome: Passed

Aye Votes: Peggy Barnett, Martin Carrillo, Denice Chapman, Thomas Drexel, Jessica Montierth

Nay Votes: None

Abstentions: Terry Garza

1. To approve the 2024-2025 Presidio School Proposed Annual Budget as presented.

Moved by:      Jessica Montierth Seconded by:     Peggy Barnett     Outcome: Passed Unanimously

Prepared by: Terry S. Garza ,  Terry S. Garza

 

Discussion Items

• Financial Reports

Presidio’s Superintendent felt that there was a need for an increase in the financial information provided to the Board on a regular basis beyond monthly expenditures, annual budgets, AFR etc.  She presented three reports to see if the Board would find them informative for current and future financial decisions.  The reports presented were: Income and Expense Chart by Month for the fiscal year, Net Worth by Month as of the preceding month, and Monthly Balance Sheet Comparison between the current fiscal year month and the same month of the previous fiscal year.  The Board felt that the Income and Expense Chart and the Balance Sheet Comparison were very valuable and should be presented monthly.  They found the Net Worth Chart to be less informative and perhaps would be beneficial to the Board if presented quarterly.

• The Need to Grow Presidio High School

The discussion item was how to grow the high school while acknowledging the constraints of the existing facility and the need to stay within the Charter valuation of retaining the optimal class sizes for all grade levels: Kindergarten, 22 with a paraprofessional and teacher; grades 1-5, 20 unless a paraprofessional was also assigned to the grade level; grades 6-8, 22 students; and high school 24 students depending on the classroom size and course content.  Since at the high school level graduation is based on course completion via “credits earned in mandated courses” and that students from various grade levels needed to be placed in classes based upon needed credit attainment, it was determined that it makes more sense to cap sections of specific classes rather than capping grade levels.  This would allow Presidio to continue to follow the Charter’s cap of 24 students to 1 adult and ensure that high school students continue to have individualized programs that address Arizona Board of Regents requirements and Presidio School’s high school graduation requirements.  Additionally, using the section capping model will allow Presidio to “grow” the high school in a more conducive manner.  Strategic planning will address reviewing options for renting additional classroom space and/or incorporating additional staff to meet the needs of the growing high school.

• Roofing Bids

The 800 building roofing bids were not in alignment with each other, so Presidio’s Superintendent and Business Manager asked Presidio’s Facilities manager to reach out to obtain bids so that he would be able to do side-by-side comparisons.  Discrepancies in the bids included removing and reinstalling the HVAC unit and warranty information.  The rubric and bids will be available for the board to review and vote on during the next board meeting.

• Water heater bids

The water heater bids were discussed in the May 2024 Board meeting; however, upon discussion, it was brought to the Facility Manager’s attention that not all bids addressed the same information.  Presidio’s Facility Manager reached out to the companies for revised bids; however, prior to the board meeting, the Gym water heater broke, requiring Presidio’s Superintendent and Principal to review and approve emergency repairs.  Fortunately, the bids provided for the emergency replacement for the Gym water heater and the proactive replacement of the 1615 Teacher’s Lounge were under the $5000 Procurement Policy requirement for Board approval and were able to be completed prior to the board meeting.  

• Mission Statement and Program of Instruction

In an effort to bring Presidio’s Mission Statement and Program of Instruction in alignment with Presidio’s current programs and expanded populations being served such as children in grades K-8 and students choosing Presidio due to multiple reasons such as low income, mobility, instructional gaps, and the need for enriched and advanced course work, as opposed to that which is listed on the ASBCS website citing that Presidio works with adjudicated youth, a revised Mission Statement and Program of Instruction was presented. The revised Mission Statement and Program of Instruction remains aligned with key components of Presidio’s charter and includes specific language about college preparatory and mastery learning outcomes.  Discussions were had about including language such as “advanced kindergarten” and specifying that grade 3 students will be retained if they do not meet 75% mastery; however, it was agreed those items were covered in the revised Program of Instruction.

 

Principal’s Report

• Integrated Action Plan

The FY25 Integrated Action Plan and Comprehensive Needs Assessment is significantly different from years past.  Notable differences include removal of the 6 Principles, which were replaced with 8 Focal Points and School Level Data

• State-Mandated Assessment Follow-up

Generally speaking, Presidio students in grades 3-8, and 11 performed better than the state in ELA, Math, and Science (AASA and AzSCI). 

• Summer Remediation/Credit Recovery and Enrichment

Credit recovery and remediation are in full swing.  Teachers completed the initial benchmark assessment and all curriculum purchased is being implemented.

• Employee Update
  • Kindergarten – Presidio has one qualified applicant
  • Registrar – Presidio has three qualified candidates that are in the interview process.
  • Director of Aftercare – Presidio is discussing hours with a qualified individual who has requested part time work.
  • MS ELA/Social Studies – Presidio recently interviewed a qualified candidate and has 2 other interviews scheduled for the upcoming week.
  • MS Science/Math – Interviews have been scheduled, but no candidates have stood out thus far.

 

Prepared by: Jessica Montierth ,  Jessica Montierth