Meeting Agenda

Notice of Public Meeting

Presidio School Inc. Board of Directors

Pursuant to A.R.S. 38-431.02, notice is hereby given to the members of the Presidio School Board of Directors and to the general public that a meeting, open to the public, will be held as specified below.

DATED AND POSTED THE 31ST DAY OF JANUARY, 2022

Board of Presidio School, Inc. 

By Terry S Garza, Terry S. Garza

Secretary, Board of Directors of Presidio School

AGENDA Presidio School Board of Directors Meeting 1695 East Ft. Lowell  Dreamcatcher Library Tucson, Arizona 85719 Tuesday, February 1, 2021 5:00 PM

 

• Call to order Mr. Carrillo
• Public Comment Mr. Carrillo

Action Items:

• Consideration to Approve the December 12, 2021 Board Meeting Minutes Ms. Garza
• Consideration to Approve the Presidio School November, 2021 Expenditures Ms. Garza
• Consideration to Approve the Presidio School December, 2021 Expenditures Ms. Garza
• Consideration to modify high school course credit acceptance and reporting Ms. Montierth
• Consideration to conduct COVID testing on site Ms. Montierth
• Consideration to revise Presidio’s Organizational Chart Ms. Montierth
• Consideration to approve hiring policy for employing high school seniors to work Ms. Montierth

for Presidio School in Aftercare and facilities assistance positions

• Consideration to adopt COVID related Presidio School gathering guidelines/policies Ms. Montierth

for all stakeholders

• Considerate to approve the SY 22/23 academic calendar Ms. Montierth

Discussion Items:

• Board response to rising COVID cases as they pertain to the Single Site Hybrid Ms. Montierth

Learning Plan requirements for students with Intervention Plans to participate 

in in-person instruction only.

• ADE changes to substitute and emergency substitute rules Ms. Montierth
• ADE teacher certification update Ms. Montierth
• ASBCS follow up to questions regarding fingerprint clearance compliance Ms. Montierth
• ADE Cycle 4 Monitoring update Ms. Montierth
• ESSER III grant submission update Ms. Garza
• Industry standard information for cleaning crew RFP from Facilities Manager Ms. Garza
• Cleaning service update on progress to date Ms. Montierth

Principal’s Report: Ms. Montierth

Meeting Minutes

Presidio School Board of Directors Meeting Minutes 1695 E. Ft. Lowell Tucson, Arizona Date:   February 1, 2022

 

Called To Order:  5:03 PM Adjourned:    6:20 PM

Attendance by Members of the Board:  P= Present, A=Absent, R=Remote Attendance

  P   Peggy Barnett, Treasurer

  R   Martin Carrillo, President

  P   Thomas Drexel, Vice President

  P   Terry Garza, Secretary

  R   Pat Johnston, Member

  P   Jessica Montierth, Member

Public Comment: No public comment

Motions:

1. To approve the December 14, 2021 Minutes as presented.

Moved by:   Pat Johnston Seconded by:     Peggy Barnett   Outcome: Passed Unanimously

1. To approve the November, 2021 Expenditures for Presidio School as presented.

Moved by:    Pat Johnston Seconded by:    Jessica Montierth    Outcome: Passed Unanimously

1. To approve the December, 2021 Expenditures for Presidio School as presented.

Moved by:     Peggy Barnett Seconded by:    Tom Drexel     Outcome: Passed Unanimo

1. To approve the proposed modification of high school course credit acceptance and reporting as presented by Shelley Moreno, 6th-12th Grade Director of Curriculum and Instruction. Specifically, Presidio School will modify the high school course credit reporting on high school transcripts to list semester credits as opposed to quarter credits. This will create a more seamless and user-friendly transcript for colleges, scholarship programs, receiving schools, and students.  Presidio will continue to require mastery at each quarter and will demonstrate mastery learning through proficiency assessments designed to ensure that areas of deficiency are addressed and areas of mastery are not unnecessarily repeated.  Presidio will include language in the Student Handbook to address the modification to credit acceptance and reporting.

Moved by:    Terry Garza Seconded by:     Peggy Barnett   Outcome: Passed Unanimously

1. To not conduct COVID testing on site due to a lack of an onsite nurse/healthcare assistant, test administration requirements, and test kit reliability and availability.

Moved by:    Terry Garza Seconded by:     Tom Drexel   Outcome: Passed Unanimously

1. To revise the Presidio School Organizational Chart to provide an immediate supervisor, Presidio’s Business Manager, for all business/financial related positions (e.g. Facilities Manager, NSLP Coordinator, and Administrative Assistants).

Moved by:   Pat Johnston Seconded by:     Peggy Barnett   Outcome: Passed Unanimously

1. To approve a hiring policy for employing high school seniors to work for Presidio School in Aftercare and technology and facilities assistant positions due to difficulty fulfilling entry level, part time positions in those areas and the need for students to have work experience for successful postsecondary transitions. The work program would take the form of a school to work program for high school students, ages 17 and up and would include requirements such as remaining in good academic standing and the possibility earning elective high school credits.  

Moved by:    Terry Garza Seconded by:    Pat Johnston   Outcome: Passed Unanimously

1. To adopt the proposed COVID related Presidio School Gathering Guidelines/Policies for all stakeholders that take into consideration current Pima County matrices and institutes restrictions and when Pima County is at High Risk for COVID transmissions. When Pima County is at High Risk there will be a moratorium on all large in person gatherings. Large gatherings are defined as gatherings of multiple people from multiple homes and would include, but not be limited to Presidio School hosted events such as: Community Night, festivals, flag ceremonies, and parties.  The Board will issue a statement and continue to review Pima County matrices at each Board Meeting to determine continuation. 

Moved by:   Tom Drexel Seconded by:     Peggy Barnett   Outcome: Passed Unanimously

1. To approve the Presidio School 2022/2023 academic year as presented.

Moved by:     Terry Garza Seconded by:    Peggy Barnett Outcome: Passed Unanimously

Discussion Items:

• Board response to rising COVID cases as they pertain to the Single Site Hybrid Learning Plan requirements for students with Intervention Plans to participate in in-person instruction only.
  • Rather than issue an official statement, this concern will be addressed on a case-by-case basis through individual Intervention Plans.  The Board encourages Presidio teaching teams to add layered accommodations such as offering for students to participate virtually on site in an alternate location or view recordings/complete associated assignments within specified time frames.
• ADE changes to substitute and emergency substitute rules
  • ADE issued a statement modifying substitute certification and emergency substitute rules, specifically addressing the limit on the number of days a substitute may teach in the same school and exemptions for emergency substitute certificate holders.  Presidio will continue to follow Board approved requirements for substitutes, which are more stringent than those put in place by ADE.
• ADE teacher certification update
  • Arizona statutes allow applicants to use five years of work experience in a field that is relevant to a subject area to qualify for a Subject Matter Expert certificate or a waiver of the subject knowledge exam requirement.  Presidio requires a bachelor’s degree in education or a bachelor’s degree in the content area and three years of experience, with the understanding that applicants will be required to pass the related NES assessment.
• ASBCS follow up to questions regarding fingerprint clearance compliance
  • Vendors who are not on campus when students are on campus are not required to have fingerprint clearance cards.  If vendors do need to be on campus when students are on campus (e.g. emergency plumbing situation), a Presidio employee will accompany the vendor(s).
• ADE Cycle 4 Monitoring update
  • Presidio must submit a slide show presentation for our Cycle 4 monitoring on/before Thursday.  Presidio’s Cycle 4 Monitoring Team will meet with ADE representatives to present the slideshow and discuss Presidio’s Integrated Action Plans and associated grant applications for the past 5 years.
• ESSER III grant submission update
  • The ESSER III grant application was due on Feb. 1.  Presidio submitted the application on Friday, January 28th, and is awaiting approval.
• Cleaning service update on progress to date
  • Facilities Manager, JR, received positive anecdotal comments about the new cleaning crew, but nothing formal or substantial.  A survey was sent out to Presidio employees requesting objective data about specific aspects; data will be presented at the next Board meeting. 
• Cleaning hours rubric from Joe
  • The Board was provided with and reviewed the cleaning hours rubric sent, per the Board’s request, and deemed it satisfactory.

 

Prepared by: Terry S. Garza, Terry S. Garza

 

Principal’s Report:

• Upcoming Events
  • JM will work with event coordinators to ensure all upcoming events are conducted virtually.
  • Feb. 2 – Staff PD
  • Feb. 4 – Trustworthiness Flag Ceremony
  • Feb. 11 – Community Night: Chinese New Year
  • Feb. 14 – Presidio’s Virtual Science Fair
  • Feb. 23 – STEM Festival
  • Feb. 26 – SARSEF Science Fair Virtual Exhibit Hall
• Staff Update
  • All staffing updates have been shared via newsletter, School Messenger, and email.  
    • New hires in kindergarten, second grade, third grade, and middle school
    • Position changes in Fast ForWord, kindergarten, first grade, and middle school 
  • SY 22/23 Letters of intent
    • Presidio’s Academic Leadership Team reviewed and would like to retain all current employees
    • Employees will complete an “Intent to Return” survey.  In the survey, they will provide information about their desires to teach specific grade level/content areas
    • After all survey data has been collected, JM will provide staff with letters on intent for SY 22/23
  • Recruitment
    • “Hiring now; inquire within” notice on marquee has produced a lot of traction.  Presidio’s Business Manager is scheduling meetings with Pima Community College to recruit qualified classified employees.
• Assessment Information
  • Feb. 2 – NAEP ELA/Math Assessment for students in grade 8.
  • AASA Writing Field Test
    • This applies to students in grades 3-10 and is part of the new state-mandated assessment.
• Recruitment and retention of students
  • On-line registration via PowerSchool is being tested and should be ready to roll out to current and new families by the end of the week
  • Presidio plans to hold virtual open houses for returning and new families.  Open houses for returning families will focus on training in the use of PowerSchool and information about the promoting grade level.  Open houses for new families will focus on recruitment and will also provide training on PowerSchool, specifically as it pertains to on-line registration.
• Building employee morale
  • Morale is low for many reasons – COVID fatigue, responses to reduced ADE teacher certification requirements, struggles with hybrid learners, and teaching in a hybrid platform.  The Leadership team discussed possible morale boosters and will present them during tomorrow’s PD for feedback.