Meeting Agenda

Notice of Public Meeting

Presidio School Inc. Board of Directors

Pursuant to A.R.S. 38-431.02, notice is hereby given to the members of the Presidio School Board of Directors and to the general public that a meeting, open to the public, will be held as specified below.

DATED AND POSTED THE 4TH DAY OF APRIL, 2022

Board of Presidio School, Inc. 

By Terry S Garza, Terry S. Garza

Secretary, Board of Directors of Presidio School

AGENDA Presidio School Board of Directors Meeting 1695 East Ft. Lowell  Dreamcatcher Library Tucson, Arizona 85719 Tuesday, March 5, 2022 5:00 PM

 

• Call to order Mr. Carrillo
• Public Comment Mr. Carrillo

Action Items:

• Consideration to Approve the March 1, 2022 Board Meeting Minutes Ms. Garza
• Consideration to Approve the Presidio School February, 2022 Expenditures Ms. Garza
• Consideration to Approve the Presidio School 2020-2021 Tax Return 990 Ms. Garza
• Consideration to Approve the Presidio School Landscaping Bid as recommended

by Denice Chapman, Business Manager Ms. Garza

• Consideration to Go to Executive Session To Discuss Proposed Employment Ms. Garza

of Facilities Manager for Presidio School

In Accordance with A.R.S. §38-431.03 Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. 

 

• Reconvene from Executive Session Mr. Carrillo

• Consideration to Authorize Ms. Garza to provide Reference for Facilities Manager Ms. Garza

• Review of and Approval of the school model for 22/23 school year Ms. Montierth
  • Single School – Hybrid model composed of remote and 

in-person sections for designated courses.

• Timeframe for Implementation of Two Schools
  • OI school as described in OI Amendment
  • In person as described in current Charter

• Consideration to revise the Presidio School mask mandate Ms. Montierth
• Consideration to revise the Presidio School large gathering policies & procedures Ms. Montierth
• Consideration to revise the Presidio School overnight/out-of-town 

student trip restrictions Ms. Montierth

• Consideration to approve changes to the SY 21/22 Presidio School Calendar Ms. Montierth
• Consideration to approve changes to the SY 22/23 Presidio School Calendar Ms. Montierth

Discussion Items:

• Changes in curriculum and textbooks (digital and written) Ms. Montierth

• HS Math – Digital only vs. textbook plus digital
• MS ELA – Common Lit vs. Open Up
• K-5 Tech Ed – Keyboarding Without Tears vs Keyboarding Online

• Cleaning Crew Update Ms. Montierth
• 2022-2023 CNA and Fishbones Ms. Montierth

Principal’s Report: Ms. Montierth

Meeting Minutes

Presidio School Board of Directors Meeting Minutes 1695 E. Ft. Lowell Tucson, Arizona Date:   April 5, 2022

Called To Order:  5:03 PM Adjourned:    6:07 PM

Attendance by Members of the Board:  P= Present, A=Absent, R=Remote Attendance

  P   Peggy Barnett, Treasurer

  P   Martin Carrillo, President

  R   Thomas Drexel, Vice President

  P   Terry Garza, Secretary

  R   Pat Johnston, Member

  P   Jessica Montierth, Member

Public Comment: No public comment

Motions:

1. To approve the March 1, 2022 Minutes as presented.

Moved by:   Terry Garza Seconded by:    Jessica Montierth  Outcome: Passed Unanimously

1. To approve the February, 2022 Expenditures for Presidio School as presented.

Moved by:    Peggy Barnett Seconded by:    Pat Johnston    Outcome: Passed Unanimously

1. To approve the Presidio School 2020-2021 Federal Tax Return – 990 as presented

Moved by:     Peggy Garnett Seconded by:    Jessica Montierth    Outcome: Passed Unanimously

1. To approve the Presidio School Landscaping Bid as recommended by Denice Chapman, Business Manager. Per Ms. Chapman, Tucson Landscape and Design is a little bit more expensive than A.M. Honeydo Landscaping; however, Tucson Landscape and Design offers removal and repair of dead plants, minor irrigation repair, included a priority plan and letters of recommendation, and General Liability for self and all employees.

Moved by:     Pat Johnston Seconded by:    Peggy Barnett    Outcome: Passed Unanimously

1. To go into Executive Session at 6:25 PM to discuss the employment of the proposed Facilities Manager for Presidio School In Accordance with A.R.S. §38-431.03 Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting.

Moved by:     Terry Garza Seconded by:    Jessica Montierth    Outcome: Passed Unanimously

1. To reconvene from Executive Session at 6:39 PM. 

Moved by:     Terry Garza Seconded by:    Peggy Barnett     Outcome: Passed Unanimously

1. To authorize Ms. Garza to provide a reference for Facilities Manager candidate.

Moved by:    Pat Johnston Seconded by:     Tom Drexel   Outcome: Passed Unanimously

Aye Votes: Peggy Barnett, Martin Carrillo, Thomas Drexel, Pat Johnston, Jessica Montierth 

Nay Votes: None Abstentions: Terry Garza Absent: None

1. To approve operating two separate schools including the current hybrid option on-site school and a separate OI School for 22/23 school year.  The decision was based primarily on agreement by Board Members that the Single Site Hybrid model concept is a wonderful option; however, it is not being used with its intended purpose by families. As a result, it has been difficult for teachers to teach synchronously and asynchronously.

Moved by:     Terry Garza Seconded by:    Tom Drexel     Outcome: Passed Unanimously

1. To revise the Presidio School mask mandate from mandatory an optional status due to the fact that Pima County is currently in green on the majority of the PCHD matrices.  While the CDC and PCHD encourage wearing masks indoors in close contact, it is not a mandate.

Moved by:   Tom Drexel Seconded by:     Pat Johnston   Outcome: Passed Unanimously

1. To lift the moratorium on large gatherings and procedures since Pima County is currently in green on the majority of PCHD matrices. 

Moved by:    Terry Garza Seconded by:    Peggy Barnett  Outcome: Passed Unanimously

1. To lift Presidio School overnight/out-of-town student trip restrictions/moratorium and to advise the high school seniors that they are encouraged to continue planning and to also have a backup option for their senior trip should COVID transmission rates increase.

Moved by:    Terry Garza Seconded by:    Peggy Barnett  Outcome: Passed Unanimously

1. To approve changes in the SY 21/22 Presidio School Calendar to address the error indicating that the Friday before the April break was a half day. This change did not impact the mandatory 180 days of instruction.

Moved by:    Pat Johnston Seconded by:     Tom Drexel   Outcome: Passed Unanimously

1. To approve changes in the SY 22/23 Presidio School Calendar to address the following issues: Veteran’s Day, while included in the 180 day school count, was not highlighted as a holiday; December 16 was highlighted as a holiday, but is actually a Staff Planning day; modify end of quarter 1 from September 30 to October 7 so teachers have Fall Break to finalize report card grades/comment, subsequently moving Parent-Student-Teacher conferences to October 20-21, 2022. These changes do not impact the mandatory 180 days of instruction.

Moved by:    Peggy Barnett Seconded by:    Terry Garza    Outcome: Passed Unanimously

 

Discussion Items:

• Changes to curriculum and textbooks for SY22/23
  • High School Math – digital only vs. digital/textbook option
  • Middle School ELA – Common Lit vs. Open Up curriculum
  • K-5 Tech Ed – Keyboarding without Tears vs. Keyboarding Online
• Cleaning Crew update
  • The Cleaning Crew has utilized the survey results to make improvements in their procedures.  The interim Facilities Manager also has brief meetings with the crew nightly to provide feedback/check in.  An RFP for FY23 is being created so that it can go out for bid.
• SY22/23 CNA and Fishbones
  • The focus of the SY23 SIAP and LIAP is on Social Emotional Learning.  The following principles were identified as primary needs:
    • Principle 1.5: Presidio Leadership must include sufficient time, training, and a continuum of supports to meet the academic, social, emotional, and behavioral needs of all students.
    • Principle 2.6 Presidio did not offer aligned and/or embedded professional learning opportunities centered on social emotional development, trauma sensitivity, and/or culturally relevant practices throughout the school year. 
    • Principle 5.2/5: Presidio has limited guidelines and procedures in place to address the social emotional needs of the students (e.g. leadership opportunities, behavioral health services, discipline policies that more closely align with Social Emotional Learning).

Prepared by: Terry S. Garza, Terry S. Garza

 

Principal’s Report

• Scholastic Book Fair
  • April 11-13 – Book Fair
  • April 6-8 – delivery of supplies
  • April 16 – supply pick up
  • Scholastic Bucks will be used to replenish the library and/or purchase anchor texts for specific grade levels in need of anchor texts.
• State-Mandated Assessment Schedule
  • AASA Writing assessment – State only created a Writing session for Grade 3
  • AASA ELA and Math
    • Grade 3 has a part 1 and 2 (2 sessions) for ELA and only one session for Math
    • Grades 4-8 only have one session of each 
• Donors Choose/Tax Credit Options
  • Charity takes 15% of the each donation (for administrative costs); remaining money will go to teacher’s request
  • Option to “opt out” of 15% going to Donors Choose, but Denice is looking into it.
  • If people want 100% of the proceeds to go to the school, they should donate to the school directly
  • Donations to the school would go to the school as a whole, unless the donor specifies a program and/or grade level.
    • Only for extracurricular activities; cannot go towards classroom supplies
• End of Year
  • Caps and gowns
    • Order forms are ready to distribute.  Presidio hopes to order caps and gowns by the end of April
    • Honors Dinners

• K-3: May 18
• 4-8: May 19
• HS: May 23

• Graduation/promotion
  • Leo Rich
  • HS announcements

• Summer Remediation/Credit Recovery and Enrichment
  • Summer Remediation/Credit Recovery is a 10:1 ratio with the priority placed on teacher recommendations and/or need.  Families will receive a Google Form to “register” for Summer Remediation/Credit Recovery.  Currently we have the following recommended numbers per grade level:
    • K-18
    • 1-14
    • 2-20
    • 3-9
    • 4-27
    • 5-15
    • MS-20 
    • HS-10
• Central Alarm Training
  • The Leadership Team has requested training with Central Alarm to ensure that all members of the team know how to arm/disarm the alarm systems and address any errors that may occur.  Central Alarm also needs an updated list of contacts as JM is the only person on the contact list in the event of an alarm trigger.

 

Next Meeting – May 3, 2022

Meeting Adjournment – 6:41 PM

 

*Changed to May 10, 2022 due to scheduling conflicts